How to Claim the CSC Certificate of Eligibility

Did you pass the March 2023 Civil Service Exam and you want to claim the Certificate of Eligibility? In this article, we will discuss the step-by-step process, the requirements, and the fees you have to pay to get your Certificate of Eligibility from the Civil Service Commission.

What is the Certificate of Eligibility?

The Civil Service Eligibility certificate is one of the documentary requirements if you are applying for a position in the government. This certificate is given to all passers of Civil Service Examinations (Professional and Sub-Professional) either through the Paper and Pencil Test (CSE-PPT) or Computerized Examination (CSC-COMEX).

There are two types of certificate of eligibility, the temporary CoE and regular CoE. The former is given free of charge to Civil Service passers and printed on regular paper with the Commission’s letterhead. Likewise, this temporary certificate is only valid for two (2) years from the date of its issuance and cannot be authenticated. The latter costs ₱ 100.00 and is printed on SECPA or security paper and can be authenticated. Moreover, the regular certificate has no expiration and it is usually the one preferred by government agencies.

When to Claim the Certificate of Eligibility

After passing the civil service examination, you cannot immediately claim the certificate. The claiming of the certificate is usually announced approximately thirty (30) days after the posting of results. You can only claim the certificate once the Commissioned announces its availability. However, there is no deadline for claiming your certificate.

When claiming your civil service eligibility certificate, contact the nearest CSC office to verify the availability of the certificate before going to the CSC Regional or Field Office. Visit the Commission’s website/directory to know their contact numbers and email address. Please be reminded that you must personally claim the certificate because representatives are not allowed to claim it on your behalf.

Requirements

Here are the requirements when claiming your certificate of eligibility:

• A valid ID, preferably the same card you presented during the filing of the exam application.
• Application Receipt and/or CSC Official Receipt, if available.

If you opt to apply for a regular certificate, prepare the following requirements:

• A fee of Php 100.00 per copy.
• 2 valid IDs. Check this list ID’s of accepted by the Civil Service Commission
• Application Receipt and/or CSC Official Receipt, if available.
• One (1) piece 1 x 1 picture with name tag and signature.
• Fully-accomplished Eligibility/Exam Records Request Form (ERRF). Download the form here.
• Declaration Form (DF).

How to Claim

1. Fill out the ERRF and DF forms. The personnel there will receive and review your documents and issue an Order of Payment.
2. Pay the corresponding fee (Php 100.00 per copy) then wait for the Official Receipt OR).
3. Present the OR to the Verification officer/s. They will verify/validate data and information based on the records. Wait for the request to be processed.
4. If the records are accurate, the encoder will encode the examination and personal details. He or she will print the certificate/s.
5. The supervisor or senior personnel will now review the data/findings and affix initials on the file copy of the certification.
6. The CSC Regional Director will affix his/her signature on the certification.
7. After securing the copies of the certificate and the submitted identification cards, the releasing officer will now release your certificate. Affix your signature on the release portion of the ERRF or file copy.

The process of issuing the certificate of eligibility may take 32 minutes under normal circumstances. It may also take longer depending on the number of applicants.

Authentication of Certificate of Eligibility

An authenticated copy of the certificate of eligibility is the one preferred by government agencies. Upon receiving the copies of your certificates, you may proceed to authenticate them. Follow the guide below on the authentication of the Certificate of Eligibility:

1. Please complete a copy of ERRF and submit it to ERS-IRMO Action Officer. He or she will issue receive/review accomplished ERRF; issue an Order of Payment and advise you to pay to the Cashier.
2. Pay the cashier the required amount (Php 50.00 per copy). The cashier will now process the payment and issue Official Receipt (OR).
3. Present the OR to the verifiers/validators and wait for the request to be processed.
4. If the record is accurate, they will photocopy the certificate/certification of eligibility (COE) or Report of Rating (ROR) and the Identification card/s.
5. The Supervisor/ Senior Personnel will review the data/findings and authenticate the certificates.
6. Go to the ERS-IRMO Releasing Officer. He or she will release the authenticated copy of the Certificate of Eligibility and Report of Rating. Affix your signature on the release portion of the ERRF or file copy.

Conclusion

Your authenticated certificate of eligibility can now be used when applying for a position in the government. If you are holding first-level eligibility, you are qualified only for the first-level (clerical) positions. On the other hand, if you got the professional-level eligibility, you can be appointed to clerical and technical positions including executive/managerial posts, provided that you also meet the education, experience, training, and other requirements of the positions.