How to Claim the CSC Certificate of Eligibility

The Civil Service Eligibility certificate is one of the documentary requirements if you are applying for a position in the government. This certificate is given to all passers of Civil Service Examinations (Professional and Sub-Professional) either through Paper and Pencil Test (CSE-PPT) or Computerized Examination (CSC-COMEX).

There are two types of certificate of eligibility, the temporary CoE and regular CoE. The former is given free of charge to Civil Service passers and printed on a regular paper with the Commission’s letterhead. Likewise, this temporary certificate is only valid for two (2) years from the date of its issuance and cannot be authenticated. The latter costs ₱ 100.00 and printed on SECPA or security paper and can be authenticated. Moreover, the regular certificate has no expiration and it is usually the one preferred by government agencies.

Claiming the Certificate of Eligibility

After passing the civil service examination, you cannot immediately claim the certificate. The claiming of the certificate is usually announced approximately thirty (30) days after posting of results. You can only claim the certificate once the Commissioned announced its availability. However, there is no deadline in claiming your certificate.

When claiming your civil service eligibility certificate, contact the nearest CSC office to verify the availability of the certificate before going to the CSC Regional or Field Office. Visit the Commission’s website/directory to know their contact numbers and email address. Please be reminded that you must personally claim the certificate because representatives are not allowed to claim it on your behalf.

Requirements

Here are the requirements when claiming your certificate of eligibility:

  • A valid ID, preferably the same card you presented during the filing of the exam application.
  • Application Receipt and/or CSC Official Receipt, if available.

If you opt to apply for a regular certificate, prepare the following requirements:

Step by Step Procedure on How to Claim the Certificate of Eligibility

  1. Fill-out the ERRF and DF forms. The personnel there will receive and review your forms and will issue an Order of Payment.
  2. Pay the corresponding fee (Php 100.00 per copy) then wait for the Official Receipt OR).
  3. Present the OR to the Verification officer/s. They will verify/validate data and information based on the records. Wait for the request to be processed.
  4. If the records are accurate, the encoder will encode the examination and personal details. He or she will print the certificate/s.
  5. The supervisor or senior personnel will now review the data/findings and affix initials on the file copy of certification.
  6. The CSC Regional Director will affix his/her signature on the certification.
  7. After securing the copies of the certificate and the submitted identification cards, the releasing officer will now release your certificate. Affix your signature on the release portion of the ERRF or file copy.

The whole process of the issuance of the certificate of eligibility may take 32 minutes under normal circumstances. It may also take longer depending on the number of applicants.

Authentication of Certificate of Eligibility

An authenticated copy of the certificate of eligibility is the one preferred by government agencies. Upon receiving the copies of your certificates, you may proceed to authenticate them. Follow the guide below on the Authentication of Certificate of Eligibility:

  1. Fill-out a copy of ERRF then submit it to ERS-IRMO Action Officer. He or she will issue receive/review accomplished ERRF; issue Order of Payment and advise you to pay to the Cashier.
  2. Pay to the cashier the required amount (Php 50.00 per copy). The cashier will now process the payment and issue Official Receipt (OR).
  3. Present the OR to the verifiers/validators and wait for the request to be processed.
  4. If the record is accurate, they will photocopy the certificate/certification of eligibility (COE) or Report of Rating (ROR) and the Identification card/s.
  5. The Supervisor/ Senior Personnel will now review the data/findings and authenticate the certificates.
  6. Go to the ERS-IRMO Releasing Officer. He or she will now release the authenticated copy of  Certificate of Eligibility and Report of Rating. Affix your signature on the release portion of the ERRF or file copy.

Conclusion

Your authenticated certificate of eligibility can now be used when applying for a position in the government. If you are holding a first-level eligibility, you are qualified only to the first level (clerical) positions. On the other hand, if you got the professional level eligibility, you can be appointed to clerical and technical positions including executive/managerial posts, provided that you also meet the education, experience, training, and other requirements of the positions.

 

11 thoughts on “How to Claim the CSC Certificate of Eligibility”

  1. Good evening, I have a question regarding sa pag process ng csc eligibility… Do I still need to process may csc eligibility? I am a LET passer na po and according to RA 1080 exempted na po sa CSC exam ang Bar/Board passer, including na din po ba ang pagiging eligible ng CSC professional? thank you in advance, God Bless.

  2. I took an exam wayback 2006 and already got my certificate of eligibility but I somehow misplaced it. Can I have again the copy of my certificate of eligibility.

  3. Hi ask ko lang po kung pwede na ba makuha yung certificate. I took the exam last March, 2019 and then they showed the result this May 21,2019. Available na po kaya ang certificate?

  4. nkapag take po ako ng exam last January 25, 1997 rather 1999 and nkapasa po ako computer assisted ung na-take kong exam ngverify po ako s banawe ksi dun po ako kumha ng exam sbi dw po wla dw po akong record…kailangn k po ksi ung certificate hnhanap po s akin ng Pag-IBIG ngapply po ksi ako…pde nyo p b akong mtulungan, ksi po pinapasa po ako kung kanikanino last year k p po ako ngfollow up May 2018 until now po wlang feedback, sbi nla ittetxt dw po akong isang taon n po ang lumipas wla akong nttangap n message from their office s banawe branch

  5. I took an exam last august 2017, hindi ko pa nakukuha ang certificate of eligibility. Pwede ko bang kunin ito dito sa National Office even I took an exam in Mindanao?

  6. Ask ko lang po kung ano mga requirements na needed ng anak ko na Cum Laude graduate of BSEd major in English last April 27, 2018 para makakuha ng Civil Service Certificate? Thank you and hoping for your immediate response…

  7. Hi. Nag graduate po ako nung 2016 BEED Cum laude pero dko pa po naclaclaim Civil service certificate ko. Pwede pa po ba ngayon? Ano po iprepresent ko kasi walang binigay ang school ko. Salamat

Leave a Comment